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Top Things to Consider Before Planning Your Outdoor Wedding: The Essential Outdoor Event Guide

Planning an outdoor wedding or event can be both magical and challenging. From unpredictable weather to buzzing insects and sweltering heat, or chilling temperatures, there are several factors to consider to ensure your special day goes off without a hitch. Here’s a comprehensive guide to help you prepare!

Weather Watch

  • Have a Rain Plan: Prepare for unexpected weather changes by having a backup indoor location or a sturdy tent that can accommodate all your guests.

  • Wind Considerations: Outdoor decor and setup should be secured against wind. Opt for heavy centerpieces or use weights to prevent them from toppling over.

  • Cooling Systems: Invest in cooling fans, misting stations, or portable air conditioners to keep guests comfortable in hot weather.

  • Timing Matters: Schedule your event during cooler times of the day, such as late afternoon or early evening, to avoid the peak heat hours. A sunset ceremony can be quite iconic!

  • Excessive Heat and Sun: If you have balloons, they will pop and real flowers will wilt in excessive heat. As an alternative, use silk flowers to avoid headaches as they are more hardy than fresh florals.

 Dealing with Bugs

  • Cicada Season: If your event coincides with cicada season, be prepared with repellents or consider timing your event earlier or later in the day when insects are less active.

  • General Bug Control: Use citronella candles or torches to deter mosquitoes and other insects. You might also want to provide insect repellent for guests.

Location-Specific Considerations

  • Regional Climate: Research the typical weather patterns for your location and choose the best season for your outdoor event. For instance, desert regions may be more comfortable in fall and winter, while Chicago (or midwestern) outdoor events thrive in the spring and summer.

  • High and Low Seasons: Be mindful of high and low tourism seasons, as they can affect the availability and pricing of venues and accommodations. For instance, lodging and event pricing might be higher on holiday weekends like Memorial Day.

  • Noise Management: Check for nearby construction sites or other sources of noise that could disrupt your event. Ask your venue for these schedules and considerations! Also, some areas may have sound or noise ordinances for specific times to consider.

Silk Florals

  • Weather-Resistant Option: Consider using silk florals that can withstand outdoor conditions without wilting in the sun or being damaged by rain. They offer flexibility and ensure your decorations look fresh throughout the event. It's what we use! Check out this blog all about them.

By following these guidelines and being prepared for various scenarios, you can ensure that your outdoor wedding or event is a memorable and enjoyable experience for you and your guests.

Don’t let the elements dampen your spirits — plan ahead and celebrate amidst the beauty of nature with confidence!


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